Who it's for
For IPAS accommodation centres
A daily register you can stand over at inspection, a door log with a name on every movement, and a roll call that works when the wifi does not.
Built around what a centre actually does
CheckSteady was built with accommodation centre managers, and the vocabulary is theirs. Residents check in once a day; the day closes itself at local midnight; missed nights are counted against the figure your contract or your house rules use, not against one we invented.
Identity documents, minimally
TRC or IRP, recorded as printed. Never shown in a list, never in an export that does not need it, and every time a record is opened it is logged.
Families kept together
Households group parents and children. A family stays together on the roll call with children marked, and a room reads as a family rather than four unrelated names.
House rules, counted not judged
Consecutive nights and days absent in a window, each beside the figure in your settings. Breach notices issued are recorded so nobody sends two.
Rooms and contracted beds
Buildings, floors and rooms, with physical beds and contracted beds held separately, plus the bed set-up and a vacancies report for what you can actually offer.
What an inspection asks for
Every record CheckSteady keeps is append-only: check-ins, movements, drills and notices cannot be edited or deleted afterwards, by anyone, including an administrator. That is the property that makes a register worth showing. Alongside it: the register for any date, the movement log for any range, occupancy over time, drill and evacuation records with who was marked safe and when, and a full file for any individual resident.
Getting started without a project
Import the spreadsheet you already keep — names, dates of birth, rooms, ID numbers, evacuation needs — and see a verdict for every line before anything is written. Turn on only the parts you use: rooms, families, visitors, evacuation needs and breach reports are each a switch, and a centre that leaves one off never sees it.
Common questions
Does it record TRC and IRP numbers?
Yes. A resident's identity document is recorded as either a TRC or an IRP with the number as printed on the card. The number is never shown in a list — only on the resident's own record, opened deliberately, and every opening is logged.
Can we show an inspector what happened on a given day?
Yes. The register for any date, the movement log for any range, occupancy, drills and marked-safe lists all print or export as spreadsheets. Because records are append-only, what you show is what was recorded at the time.
Does it decide that a resident has breached house rules?
No. It counts consecutive missed nights and days absent in your window, and shows each count beside the figure in your settings. The judgement and the letter stay with the manager, and any notice issued is recorded against the resident so a second one is not sent for the same run.
Can residents be away with permission without it counting against them?
Yes. An authorised absence is recorded with a return date. While it runs the register shows the resident as away rather than missing, and the absence is excluded from the missed-night counts.
Where is the data held?
In the European Union — Frankfurt — encrypted in transit and at rest. Each centre's records live in their own separate database schema, so one centre's staff cannot reach another's data even by accident.
Try it on your own site
Start a free trial and have a look around — with sample residents to explore, or empty and ready for your own list. No card, and nothing to install.