The daily register
A digital daily register for residential centres: one check-in per resident per day, recorded in two taps, closed automatically at midnight, and never quietly rewritten afterwards.
How does the daily check-in work?
CheckSteady's daily register is a digital resident sign-in register. Each adult resident is checked in at least once per calendar day — by a staff member in two taps, or at a self check-in tablet where the centre uses one — and at local midnight anyone who was required and not seen is recorded as a miss.
The whole register is on screen before anyone types. Every resident is listed, ordered by surname with letter separators down the side, and typing a name filters instantly — the search forgives typos, missing accents and names given in either order. One tap records the check-in; on a tablet, a swipe does the same thing without looking away.
Each card says the one thing that matters at that moment: seen today and at what time, not yet seen, due today, never yet seen, away until a date, or not required. The confirmation is immediate and specific.
Where a centre lets adults record their own presence, a self check-in tablet by the door opens on a photograph of your own centre — a room number or a name finds them, and each check-in is marked as made at the tablet.
Two taps, not a form
Find the name, record the check-in. Nothing else is asked at the door, because nothing else can be answered honestly while somebody is standing at the window.
Attributed, always
Every entry carries who recorded it and when. Nobody can act as somebody else, and the detail sheet lists each of the day's check-ins with the staff member's name against it.
Works with no connection
If the wifi drops, the card says Queued and the register keeps working. Entries send themselves when the connection returns; nothing is silently lost.
Thirty days at a glance
Each resident's last thirty days as a strip: seen, missed, or not required. A pattern is visible before it becomes a problem.
Human error, put right
Wrong entry? Any staff member can take it off the register with a reason — it stays on the audit trail — and add a missed one at the time it happened.
Who needs attention this morning?
Managers do not go looking. Consecutive missed nights and days absent in the window are counted for every resident and listed worst-first, each figure shown beside the threshold in your settings. Authorised absences are excluded, because an approved absence is not a missed night.
Where a centre issues breach notices, the last one issued is shown beside the count, so nobody sends a second letter for the same run of nights.
Getting your list in
Import the spreadsheet you already keep. Every line is previewed with a verdict before anything is written — ready, already on the register, or the exact problem to fix — and rooms, ID numbers and evacuation needs come across with it. Fix a line and import the same sheet again; nobody is ever added twice.
Common questions
What is a daily register?
A daily register is the record of who was present on each day. In accommodation centres, hostels and residential care it is how a centre shows that each resident was seen, for welfare and for the funder or inspector, and it is often still a paper book or a spreadsheet. CheckSteady's daily register keeps the same record digitally: one check-in per resident per day, timestamped, with the staff member's name on it, and the day closed automatically at midnight.
Can it replace our paper daily register?
Yes. Import the spreadsheet or list you already keep, and from that day the register is kept on a phone, tablet or computer instead. The register for any past date prints or downloads as a spreadsheet, and a corrected entry leaves its reason on the audit trail instead of a crossing-out.
What counts as a check-in?
One presentation by a resident on a given day, recorded by a staff member with one tap or one swipe. Repeat taps within a minute are folded into the same presentation, so a double tap does not create a second record. The day's count is kept, so a resident seen twice shows as seen twice.
What happens at midnight if a resident is not seen?
At local midnight — the site's own timezone, computed on the server — anyone who was required to check in and was not seen becomes a recorded miss. Nothing depends on a staff member remembering to close the day, and a tablet with a wrong clock cannot shift what today means.
Is the daily check-in a rolling 24-hour deadline?
No. The rule is at least one check-in per calendar day, midnight to midnight in the site's own timezone. A resident seen at 09:00 on Monday and 10:00 on Tuesday attended on both days and is not marked late, as a rolling 24-hour clock would mark them.
Can a check-in be edited or deleted?
Not edited, no. A wrong entry can be taken off the register by a staff member with a reason — the whole entry, who removed it and why stay on the audit trail — and a missed one can be added at the time it happened, marked as entered by hand. Nothing is ever changed in place, which is what makes the register usable as evidence.
Does it decide when someone has breached the rules?
No, and that is deliberate. CheckSteady shows the count beside the figure in your settings — three consecutive nights, ten days absent in twenty-eight — and stops there. The decision, and the letter, stay with the manager.
Can a resident be exempt from checking in?
Yes. Residents under the adult age you set are shown as not required. An authorised absence can be recorded with a return date, and while it runs the register shows the resident as away rather than missing.
Try it on your own site
Start a free trial and have a look around, with sample residents already in it. Remove them from Admin when you are ready for your own list. No card, and nothing to install.